Privacy Policy

This privacy statement applies to the website, which is owned and administered by Digital Data Systems Limited.

No need to disclose personal information

You may browse and access information contained within this website without providing personal information.

Information provided when you contact us

Here at Digital Data Systems Limited we are committed to protecting the personal information you entrust to us and meeting our obligations under the New Zealand Privacy Act 2020.

As part of our commitment to remain open and transparent in the way we manage your personal information, we have prepared this New Zealand Privacy Policy that explains the way in which we collect, hold, use and disclose your personal information.

This New Zealand Privacy Policy, which should be read in conjunction with the New Zealand Information Privacy Principles, sets out:

the kinds of personal information we collect from you;

how we collect and hold your personal information;

why we collect, hold, use and disclose your personal information;

how you can access the personal information that we hold about you, and how you can correct that information if required; and

Whether we are likely to disclose your personal information to any overseas recipients and, if so, the countries in which those recipients are likely to be located. Where you voluntarily provide personal information (eg, through online forms, news or email requests), we will only use your personal information for the purposes for which you gave it to us. This information will be held by Digital Data Systems Limited.

We will hold your personal information in accordance with the New Zealand Privacy Act 2020. The New Zealand Privacy Act 2020 regulates us through the Information Privacy Principles as to how we collect, use, hold, disclose, access, correct, manage and dispose of your personal information. For more information visit the Office of the Privacy commissioner website.


How we collect your personal information?

Your personal information is collected by us in a variety of ways. In most cases, and whenever possible, we will try to collect any personal information directly from you. However, in some circumstances, we may collect your personal information from third parties that you have authorised to provide such information to us, or that are required to provide such information in accordance with the law.

Some of the ways in which we collect personal information about you is when you:

register to receive our newsletters or other marketing material;

enter into our competitions or promotions;

visit our premises;

visit our website;

apply for a job with us;

complete one of our surveys; or

otherwise interact with us;

In certain circumstances, we will also collect your personal information from third parties, including:

third parties that run competitions and other promotions for which we may be a sponsor or participant;

third parties that provide services from within our premises;

third parties that provide us with marketing databases which you have opted into;

regulatory authorities;

Google analytics;

social media databases (including Facebook, Twitter, LinkedIn and Instagram);

recruitment agencies and/or recruitment software providers through whom you've applied for a role with Digital Data Systems;

fraud checking and/or credit reference agencies; and

We may also collect personal information from you via your computer through the use of cookies. Cookies are small datafiles which identify your computer after it visits a website for the first time. ‘The information collected can include your internet protocol (IP) address, domain name, internet service provider and general online behaviour (such as the content, images and advertisements you select)’. Your internet browser will have an option to disable cookies, however doing so may limit the goods or services we are able to offer you.

How do we hold your personal information?

Access to your personal information held on our systems is restricted to ensure ‘only authorised staff’ can access your personal information and these staff members(as well as our external providers) are required to maintain the confidentiality of your personal information at all times. Direct access to the databases is restricted to ensure your data remains secure and protected and we use all reasonable means to protect your personal information securely against unauthorised use and access.

Viewing or changing your information

To view any personal information held by us, or if you have any concerns about personal information that we hold and wish to request its correction, please write to:

The Privacy Officer, Digital Data Systems Limited, PO Box 112056, Penrose, Auckland, 1642

Statistical information

We collect statistical information about your visit to our website to help us improve it. This information does not identify individuals. To collect this statistical information the site makes use of google analytics. 

Google Analytics

We use Google Universal Analytics to collect and analyse details about the use of our website.

The information Google Analytics collects includes:

your IP address;

the search terms you used;

the pages you accessed on the website and the links you clicked on;

the date and time you visited the website;

the referring website (if any) through which you clicked through to this website;

your operating system (eg, Windows XP, Mac OSX);

the type of web browser you use (eg, Internet Explorer, Mozilla Firefox);

other incidental matters such as screen resolution and the language setting of your browser;

the search terms you used within Google to locate our website;

geographic location to the list using “Geographic location as provided by your Internet Service Provider”;

mobile device type to the list;

You will need to confirm that you have not enabled ‘Demographics and Interest Reports’ gathering within Google Analytics as this also then gives you access to age, gender etc;

You may opt-out from having Google Analytics collect your information by disabling cookies in your browser, or by installing the Google Analytics Opt-out browser add-on;

No effort is made to identify individual visitors.

Disclosure of your information to third parties

We will not disclose any of your personal information for purposes that you did not give it to us for.  Your information may be shared with, and held by, third-party contractors to the extent necessary for those contractors to provide web services, such as website hosting and maintenance.

We will not disclose your personal information to other organisations without your consent, unless required by law.